Requests

Book and appointment with the Clerk’s Office to get a document signed or by calling 613‑443‑3066.

The request must be made by the same individual or individuals who will be taking the oath and signing the document.

Identification

You must present one piece of government-issued photo ID at your appointment. If the ID is not in English or French, an official translation may be required.

Documents We Can Sign

The Clerk’s Office may sign documents that require the signature of:

• A Commissioner for Taking Affidavits
• A Commissioner of Oath
• Declarations and affirmations

Documents We Cannot Sign

The Clerk’s Office cannot sign documents that:

• Require the signature of a Notary Public only
• Require certified true copies of documents

Commissioner of Oaths and Affidavits have the right to refuse to swear any document presented to them.

Payment is accepted by CASH or DEBIT ONLY and must be made on the day of your appointment.

Additional Information

Please note:

• All individuals signing an affidavit or declaration must attend the appointment in person and present valid government‑issued photo identification with a signature, such as a driver’s licence or passport.
• You are responsible for preparing and completing your affidavit or declaration. Township staff cannot create or edit documents. For assistance, please contact the organization or individual who requested the form.
• The Commissioner of Oaths cannot provide advice or assistance with the content of your document.
• All information, except signatures, must be fully completed before the document is sworn. Any referenced documents must be attached. No changes are permitted after the document has been sworn.
• You must read and understand the document before signing. You will be required to swear or affirm its accuracy and sign in the Commissioner’s presence.
• The Commissioner may only swear documents intended for use within the Province of Ontario.
• For documents intended for use in another province or country, please contact a Notary Public, typically a lawyer.
• Township staff cannot act as or sign documents as a Notary Public.

The Township of Russell offers a commemorative tree and bench program to help families and groups honour the memory of a loved one. Participants may choose to have a tree planted or a bench installed in an approved park or along a recreational trail.

Make a Request

To make a request, please email the Parks and Recreation Department with the following information:

• Name
• Address
• Phone number
• Email
• Preferred Location
• Preferred tree species, if you choose a tree
• Message on the plaque

Cost

The cost of a commemorative tree is $800 plus HST. This includes the planting of a large-caliper hardwood tree in memory of your loved one.

The cost of a memorial bench is $2,000 plus HST. This includes the installation of a standard bench in memory of your loved one.

In both cases, the cost includes the plaque, installation, and ongoing maintenance.

Procedures

Trees and benches are installed between April and October each year.

Depending on the request, the family or group may meet with a municipal employee to confirm the location and other details. Final placement is based on preferences, site conditions, and availability.

Tax Deductible

Donations made through the commemorative tree and bench program are tax deductible. The Township of Russell must receive the donation before December 1 of the current fiscal year to be eligible for a tax receipt.

More Information

This program has been in effect since 2014.

Our Commemorative Trees and Benches By-Law (2021-70) is available upon request.

Non‑profit community organizations may be eligible for funding to support local projects and events. Find information about the Community Grants and Contributions program, including eligibility and application details.

For More Information on Community Grants

If you would like to speak before Council or submit a petition, you must request a delegation in advance. Learn about eligibility, timelines, and the steps involved in making a presentation to Council.

Delegations and/or Petitions are limited to 10 minutes.

If your delegation requests funding, please note that the Township offers a Community Grants Program for non-profit community organizations, groups or associations supporting community projects and events.

How to Make a Delegation or Petition Request to Council

1. Any resident of the Township of Russell wishing to address Council must complete the Delegation or Petition Form (Schedule A1) and submit it to the Clerk of The Township of Russell or at Town Hall
   • Forms must be received no later than 4 p.m. on the Thursday, 11 calendar days before the meeting date, to be included in the final Council Agenda.
   • Applications received after the deadline, or when the agenda is full, may be deferred to a future regular meeting or may be refused.
2. Any related or background information must be submitted at the same time as the application. All materials will be included in Council’s agenda package for review before the meeting.

To request a paper copy of this form, contact the Municipal Clerk or at 613-443-3066.

At the Council Meeting

• Delegations and petitions are scheduled as the second item on the agenda, following presentations.
• The Mayor will invite the identified speaker or speakers to the podium to address Council.
• Delegations and petitions are limited to 10 minutes.
• Following the presentation, Members of Council may ask questions.
• After discussion, Council may receive the delegation or petition for information purposes.
• If a request for action is made, the matter may be referred to Administration or a Committee for a future report or further review.

Disclaimers

• During a municipal, county, provincial, or federal election period, registered candidates are not permitted to submit a Delegation or Petition Application Form.
• Requests related to an Official Plan Amendment, Zoning By‑law Amendment, or Plans of Subdivision or Condominium will not be accepted between the conclusion of a Planning Act public meeting and the final reading of the related by‑law.

1Eligibility

2Applicant Information

3Documentation Required

4Signature

Delegation or Petition Request Form

Schedule A1 to the Township of Russell Procedural By-law

Date of Request(Required)

Council Meeting Date Requested(Required)

Next

Applicant Name(Required)

First

Last

Organization Name

Home Address(Required)

Street Address


City


Province
AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon

Email(Required)

Telephone Number(Required)

Back Next

Subject of Delegation(Required)

Purpose of Delegation(Required)

Information only

Requesting funding

Requesting letter of support

Requesting Council decision

Other

Name of individual making the presentation(Required)

First

Last

Name of the second individual making the presentation

First

Last

Back Next

Supporting documentation(Required)

Handouts for the meeting (minimum of 10 copies required)

PowerPoint presentations must be submitted to the Clerk no later than 4 p.m. on the Thursday, 11 calendar days before the meeting, for software compatibility testing and pre-loading on the Township laptop.

Document intended for publication in the agenda (one original or electronic copy), also due by the same deadline.

Not applicable

Technical Requirements Needed(Required)

Flip chart

Projector

None

Other

Signature(Required)

Date of Signature(Required)

Signature

I, the undersigned, understand and agree to the procedures for Delegation and/or Petition as detailed within this Schedule and agree to abide by them at all time.

Back Submit

Russell Township Fire Services does inspections by request, complaint, or annual routine as required in the Ontario Fire Code.

1Contact Information

2Inspection Request

3Are you Reporting a Fire Code Violation?

4Disclaimers

Russell Township Fire Services does inspections by request, complaint, or annual routine as required in the Ontario Fire Code.

Property owners or representatives can request fire inspections prior to purchasing or request a file search of the property. Contact the Russell Township Fire Services or 613-443-5528 for more information and applicable fees.

Name(Required)

First

Last

Address(Required)

Street Address


City


Province
AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon

Postal Code

Email(Required)

Telephone Number(Required)

Next

Address of the Building to be Inspected(Required)

Street Address


City


Postal Code

Occupancy(Required)

Industrial

Residential

Commercial

Kitchen/Restaurant

Back Next

Are you Reporting a Fire Code Violation?

Yes

No

Examples of fire code violations

• Blocked or obstructed exits
• Faulty or missing fire protection systems, such as fire alarms, smoke detectors, sprinkler systems and missing or expired fire extinguishers
• Improperly stored flammable materials, such as propane, gasoline or chemicals
• Overcrowded buildings with more people in the building than allowed
• Electrical hazards
• Failure to conduct and perform required maintenance

What is the fire code violation concern:(Required)

Date of Violation(Required)

Time of Violation(Required)

Would you like to provide supporting documentation or photos?(Required)

Yes

No

Attach your supporting documentation and/or photos.

Drop files here or
Select files

Accepted file types: jpg, gif, png, doc, docx, pdf, Max. file size: 256 MB, Max. files: 5.

Back Next

Disclaimers

Please note that:

• Complaints received anonymously, or with an incomplete Complaint Form, will not be addressed.
• Directors have discretion to determine if a complaint is considered frivolous or vexatious in nature. If the Director is uncertain, the Chief Administrative Officer will be consulted.

Signature(Required)

Date of Signature(Required)

Back Submit

Property owners or representatives can request fire inspections prior to purchasing or request a file search of the property. Contact the Russell Township Fire Services or 613-443-5528 for more information and applicable fees.

The Township displays the Canadian flag, the flag of Ontario, and the Township of Russell flag at Town Hall.

Upon request and approval by the Mayor, the Township may raise additional flags in recognition of special days, activities, or events in the Township.

Requests must be submitted at least three weeks before the event date.

Flag Raising Request Form

Requests are reviewed and approved on a first‑come, first‑served basis. Requests from business, religious, or political organizations cannot be approved.

For more information, please read the Half-Masting and Raising of Flags Policy.

Anyone may request access to information. There are no restrictions based on age or place of residence.

Make a Freedom of Information Request

To make a request, complete, sign and date the Access to Information Request Form. Submit the form by mail or in person at Town Hall.

Freedom of Information Request Form

Informal Access to Records

Many records held by public institutions may be available without submitting a formal request under the Freedom of Information and Protection of Privacy Act or the Municipal Freedom of Information and Protection of Privacy Act.

Before submitting a formal request, contact the Freedom of Information and Privacy (FOIP) Coordinator at the institution that holds the records to determine if a formal request is required.

Completing the Request Form

Section A – Type of request

Select the box that best describes your request.

• Records that do not contain personal information are considered general records.
• The FOIP Coordinator must verify your identity before granting access to your own personal information.
• If you are requesting another person’s personal information, you must provide documentation showing your legal authority to act on their behalf, such as a power of attorney, guardianship, or trusteeship order.

Section B – Requester information

Ensure your name, address, telephone number and email are complete and accurate.

Section C – Description of records or correction requested

Provide as much detail as possible about the records you are requesting or the correction being sought.

• If more space is needed, attach a separate sheet.
• For personal information requests, include the name that appears on the records.
• Clearly identify the time period for the records, for example, from 2008‑07‑21 to 2009‑11‑30.
• If requesting a correction to your own personal information, describe the correction and provide supporting documentation. When possible, include copies of the information to be corrected and the replacement information.
• Indicate whether you wish to examine the original records (on‑site only) or receive copies.

Fees

• A non‑refundable $5 application fee is required for all access requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
  • Payment may be made by cash at the Town Hall reception desk, money order, credit or debit card, or cheque payable to the Township of Russell.
  • Requests submitted without the $5 application fee will be considered incomplete and will not be processed until payment is received.
• $7.50 per 15 minutes for record search, retrieval, and preparation.
• $0.20 per page for regular‑size photocopies.
• Additional fees may apply depending on the nature of the request.

If estimated fees are expected to exceed $25, the applicant will receive a fee estimate. If estimated fees exceed $100, a deposit of 50 percent of the estimated amount may be required.

Additional Information

Within 30 days, the Township will send a decision identifying which records are available and what information may be released. Any additional fees, such as search time, will be outlined in the decision.

More Information about Freedom of Information Requests is available on the Province of Ontario‘s website.

If you would like to present before Council you must fill out the presentation request in advance. Learn about eligibility, timelines, and the steps involved in making a presentation to Council.

Presentations are limited to 10 minutes.

If your presentation requests funding, please note that the Township offers a Community Grants Program for non-profit community organizations, groups or associations supporting community projects and events.

How to Make a Presentation Request to Council

1. Any resident of the Township of Russell wishing to address Council must complete the Presentation Form (Schedule A2) and submit it to the Clerk of The Township of Russell at Clerk's Office or at Town Hall

1. • Forms must be received no later than 4 p.m. on the Thursday, 11 calendar days before the meeting date, to be included in the final Council Agenda.
   • Applications received after the deadline, or when the agenda is full, may be deferred to a future regular meeting or may be refused.
2. Any related or background information must be submitted at the same time as the application. All materials will be included in Council’s agenda package for review before the meeting.

To request a paper copy of this form, contact the Municipal Clerk at Clerk's Office or at 613-443-3066.

At the Council Meeting

• Presentations are scheduled as the first item on the agenda, immediately following the adoption of the minutes.
• The Mayor will invite the identified speaker or speakers to the podium to address Council.
• Presentations are limited to 10 minutes.
• Following the presentation, Members of Council may ask questions.
• After discussion, Council may receive the presentation for information purposes.
• If a request for action is made, the matter may be referred to Administration or a Committee for a future report or further review.

Disclaimers

• During a municipal, county, provincial, or federal election period, registered candidates are not permitted to submit a Presentation Form.

1Eligibility

2Applicant Information

3Documentation Required

4Signature

Presentation Request Form

Schedule A2 to the Township of Russell Procedural By-law

Date of Request(Required)

Council Meeting Date Requested(Required)

Next

Applicant Name(Required)

First

Last

Organization Name

Home Address(Required)

Street Address


City


Province
AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon

Email(Required)

Phone(Required)

Back Next

Subject of Presentation(Required)

Purpose of Presentation(Required)

Information only

Requesting funding

Requesting letter of support

Other

Name of individual making the presentation(Required)

First

Last

Name of the Second Individual Making the Presentation

First

Last

Supporting Documentation(Required)

Handouts for the meeting (minimum of 10 copies required)

PowerPoint presentations must be submitted to the Clerk no later than 4 p.m. on the Thursday, 11 calendar days before the meeting, for software compatibility testing and pre-loading on the Township laptop.

Document intended for publication in the agenda (one original or electronic copy), also due by the same deadline.

Not applicable

Technical Requirements Needed(Required)

Flip chart

Projector

None

Other

Back Next

Signature(Required)

Date of Signature(Required)

Signature

I, the undersigned, understand and agree to the procedures for Delegation and/or Petition as detailed within this Schedule and agree to abide by them at all time.

Back Submit

A proclamation is an official statement issued by Council to recognize or raise awareness of a special occasion, event or cause that is important to the community. Proclamations are ceremonial and help highlight community initiatives, milestones and awareness campaigns.

This request form applies to community groups registered within Prescott-Russell and residents only.

How to Make a Proclamation Request to Council

1. Pursuant to the Procedural By-law of Council, all Proclamation requests shall be approved at a Regular Meeting of Council.
2. Regular Council meetings are held at 6:00 p.m. on the first and third Mondays of each month. In January, there is one regular meeting held on the third Monday. There are no regular meetings in July. In August, one regular meeting is held on the second‑last Monday of the month. If a meeting falls on a public or civic holiday, Council will meet at the same time on the next business day, unless Council decides otherwise by resolution.
3. Any resident of the Township of Russell wishing to request a proclamation must complete the Proclamation Request Form (Schedule A4) and submit it to the Clerk of The Township of Russell at Clerk's Office or at Town Hall

1. • Forms must be received no later than 4 p.m. on the Thursday, 11 calendar days before the meeting date, to be included in the final Council Agenda.
   • Applications received after the deadline, or when the agenda is full, may be deferred to a future regular meeting or may be refused.

To request a paper copy of this form, contact the Municipal Clerk at Clerk's Office or at 613-443-3066.

1Eligibility

2Applicant Information

3Documentation Required

4Signature

Proclamation Request Form

Schedule A4 to the Township of Russell Procedural By-law

Date of Request(Required)

Council Meeting Date Requested(Required)

Next

Applicant Name(Required)

First

Last

Organization Name

Home Address(Required)

Street Address


City


Province
AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundland and LabradorNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon

Email(Required)

Telephone Number(Required)

Back Next

Subject of Proclamation(Required)

Do you want to attach documents to this application?(Required)

Yes

No

Attach documents here

Max. file size: 256 MB.

Period of Time Requested for Proclamation(Required)

Day

Week

Month

Specify Start Date(Required)

Specify End Date(Required)

Specify Time (if applicable)

Flag Raising Event

Note: If a flag request is also being requested, you will need to fill out and submit the Flag Raising Event Application Form.

Back Next

Signature(Required)

Date of Signature(Required)

Signature

I, the undersigned, understand and agree to the procedures for the Proclamation Requests as detailed within this Schedule and agree to abide by them at all time.

Back Submit

What is School Support?

Whether you own or rent your home, your property is linked to a school board, even if you do not have children or your children do not attend school.

You may choose which school board you want to support. If you do not make a choice, your support is automatically assigned to the English‑Public school board.

How to Update Your School Support Designation

Property owners and tenants can update their school support designation online through MPAC.

Choose the option that applies to you:

• I am a property owner
• I am a tenant

Follow this step-by-step guide.

Please note: Online registration may take up to 24 hours to become active.

You may also complete an Application for Direction of School Support form, and submit it to MPAC by mail or email.

To learn more or to update your school support designation, visit www.mpac.ca/schoolsupport.

To promote safer streets and encourage drivers to slow down, the Township of Russell is offering free “Slow Down” lawn signs to residents. These signs serve as a visual reminder for drivers to be mindful of their speed and to prioritize community safety.

Important Details:

• Availability: Lawn signs are limited in number and restricted to one per address.
• Confirmation: Once your request is processed by our team, you will receive a confirmation email. Please wait for this email before coming to pick up your sign.
• Pickup Location and Hours: Pickup will take place at Town Hall, during regular business hours (Monday to Friday from 8:30 a.m. to 4:30 p.m.). Please note that signs are in limited quantities. Please wait for a confirmation email before coming to pick it up.

Request a “Slow Down” Lawn Sign

To promote safer streets and encourage drivers to slow down, the Township of Russell is offering free “Slow Down” lawn signs to residents. These signs serve as a visual reminder for drivers to be mindful of their speed and to prioritize community safety.

Lawn signs are limited in number and restricted to one per address.

By placing a sign on your lawn, you contribute to the safety and well-being of our community. Thank you for your cooperation and commitment to making our streets safer for everyone.

If you have any questions, feel free to contact us at Communications Department.